Frequently Asked Questions

Brand Review and Approval FAQs

What Materials Should Be Submitted for Brand Review?

All forms of media or merchandise representing University divisions, departments, centers, institutes, schools, or programs should undergo review. This includes print, digital, video, and other display materials. For a comprehensive list, visit the Brand Review Process page.

How Does the Review Process Work?

Refer to the step-by-step outline provided on the Brand Review Process page for a detailed overview.

Which Types of Media Are NOT Subject to Review and Approval?

Materials like scholarly work produced by faculty (academic articles, presentations, books, other writings, etc) and letters on University letterhead are exempt from review.

How Long Does the Review Process Take?

Submissions are typically reviewed within two (2) business days. Complex projects may require extended review time.

How Can I Ensure Prompt Review and Approval?

Familiarize yourself with the university's brand guidelines available from University Marketing & Communications.

How Will I Know if My Material Is Approved?

Approval notifications will be sent via email from brand@olemiss.edu. Retain this notification for Procurement payment processing.

What Occurs If Material Isn't Approved?

Feedback on necessary revisions will be emailed to you. After revisions, resubmit using the "re-submission" option on the brand request review form. The second review will be completed within two (2) business days. Note that University Marketing & Communications reserves the right to extend review of submissions for larger and more complicated projects, if necessary.

After Approval, What's Next?

Upon Brand Approval notification, proceed with the Procurement process. Refer to the Brand Review Process page for Procurement guidance based on project costs.

Why Does Material Without a University Logo Require Review?

Any University-associated deliverable requires approval, including word marks and logos for University-funded events.

Do I Need to Submit Material If the University Marketing & Communications Creative Services Team Created It?

No need if the material was designed by the University Marketing & Communications team. Your assigned graphic designer will submit your material for brand review.

How Should I Prepare Files for Submission?

Ensure all files are production-ready, with print files converted to PDF with crops and bleed included.

Should I Submit Academic Conference Presentations for Review?

No, presentations for academic conferences don’t require review. Templates are available for use.

Do Registered Student Organizations (RSOs) Need Review?

RSOs don't require review unless using University trademarks in their submissions.

Using a Non-Approved Vendor for Printing?

Refer the vendor to the Approved Marketing & Communications Vendor page for guidance.

What’s the Difference Between Brand Review and Licensing?

Brand Review ensures adherence to brand guidelines, while Licensing oversees use of University marks on licensed merchandise.

Difference Between Approved Marketing & Communications Vendors and Licensees?

Approved Marketing & Communications Vendors complete brand training and have agreed to follow the brand review process while Licensees are approved by the Department of Licensing and the Collegiate Licensing Company to use University marks.

Can I Start Using Materials Before Brand Approval?

No, it's essential to await Brand Approval before publicizing or printing materials to ensure alignment with University guidelines.

Are Social Media Posts Subject to Brand Review?

No, social media posts are not subject to Brand Review. However, we encourage university personnel to inquire about enterprise access to Canva for Teams, a software program the university uses with several brand assets including fonts, colors and templates for graphics.

Can I Make Minor Edits to Approved Materials Without Re-Submission?

Minor edits, such as correcting typographical errors or adjusting contact information, may not require re-submission. Contact brand@olemiss.edu for guidance.

How Often Should I Update Brand Review Submissions?

Submit revisions when significant changes occur to previously approved materials or when updating content to ensure continued alignment with brand guidelines.

Can I Request Brand Consultation or Training?

Yes, reach out to brand@olemiss.edu for brand-related consultations or to request training sessions for departments or groups.

How Can I Provide Feedback or Suggestions Regarding Brand Guidelines?

Feedback and suggestions for brand guidelines improvements can be sent to brand@olemiss.edu for consideration by the Brand Services team.